Develop and maintain the HRMS and payroll software for the HR Department. Prepare all compliance reporting activities as required. Process, maintain quarterly and year-to-date controls, reports and requests for information. Maintain all employee electronic records, including benefits, deductions and pay rates. Assists with the review and processing of all billing invoices related to benefits, garnishments, etc. Provide back-up support to other HR employees as needed. Oversees & manages mail room including personnel, postage meter, pick up and distribution of mail.
Process all bi-weekly pay changes relating to step increases, promotions and annual merit and structure changes. Processes payroll changes bi-weekly based on employee change forms (i.e. taxes, benefits, etc.). Sets up and maintains deduction and benefit codes in the payroll & HRMS.
Works closely with the Accounting staff on bi-weekly payroll process, quarterly and annual tax filings including comprehensive review of draft W-2’s. Prepare and upload the W2 information to NRECA and other regulatory agencies.
Completes salary surveys and employment verification requests from third parties.
Coordinate with management on annual merit and structure increases. May assist with annual merit matrix.
Administers and processes garnishments including disbursements coordinating with affected employee, Accounting Department and garnishors as necessary.
Processes all earnings, tax, deduction, and benefit changes to ensure accuracy of employee W-2’s.
Serves as a resource to employees on any payroll related questions, including paid time off, catastrophic illness leave, or disability pay, tax inquiries.
Manages the taxable benefits (company owned vehicles – transportation (quarterly), insurance tax over 50k) on a bi-weekly basis.
Calculates and updates paid time off benefits for part time employee’s bi-weekly earnings corrections.
Coordinates with Benefits Administrator on items related to benefits including employee changes, new hire set up, terminations, invoice processing and vendor payments. Serves as regular back up to Benefits Administrator and cross training partner.
Assists with coordination with benefit providers on invoice or payment issues as needed.
Assist with preparation and distribution of compensation and benefit information for reporting to benefit providers and other agencies (auditors, government agencies, etc).
Prepares models and reports as needed/requested by management including historical payroll and compensation transactions and provide analysis and/or interpretation of the same.
Maintain spreadsheets as needed with employee records. Runs reports on historical and current employee compensation information.
Responsible for overall supervision of mailroom including postage equipment, staff, postage maintenance (purchase of postage for the postage meter), sorting and distribution of the mail.
Ensure compliance with board policies relating to payroll and benefits.
Other projects and assignments as requested by the Manager, Human Resources and/or VP, Corporate Services.
Supervise mail room operations and Mail Clerk.
Bachelors’ degree in business administration or related area preferred
APA Payroll Certification or World at Work Compensation Certification required
Five years of experience in payroll administration required.