Reporting directly to the Registrar, the Assistant Registrar has responsibility for a broad range of registration programs, projects, and functions, encompassing all departmental operations including collections, campus logistics, loans, and exhibitions. This position handles sensitive security documents to maintain protocols and requires expert knowledge of museum policy, accepted US museum standards, and related federal mandates. Focus: The Assistant Registrar works directly with the departments of Curatorial, Conservation, Exhibitions and Collections, amongst others within the museum, and colleagues throughout the campus including the University Officers, Risk Management, and College Heads, to safely steward the collection and loans to and from the museum. In addition, this position is responsible for communicating with museum lenders, donors, borrowers, and fine arts vendors. The successful candidate must have flexibility to work in multiple locations on various days of the week (the greater New Haven area.) The Assistant Registrar will have responsibility for representing the Gallery domestically and internationally as a courier for loans and exhibitions. Essential duties 1. With sound knowledge of museum policy, accepted US museum standards, and federal laws, coordinate and oversee the implementation of a variety of registration programs and projects: ensuring the proper care, handling, storage, security, environment, tracking, packing and crating, shipping, customs services and insurance of permanent collection and loan objects. 2. Management of collection objects on campus. With museum and campus colleagues, organize safe installation/de-installation, packing, transport, and storage. Perform periodic inventory. Serve as emergency contact. 3. Accession gifts and purchases. 4. Assist with the museum's outgoing loans program. 5. Maintain permanent collection and loan records (database and hard copies). Execute receipts, releases, and other collection-related confidential paperwork, handle works of art. 6. Responsible for reviewing outgoing long term loans, collaborating with curatorial departments, renewing legal agreements with borrowers, reviewing condition reports, and assessing insurance coverage. 7. Assist with inter-museum shuttle system. 8. Participate in government-mandated security training and maintenance of government mandated compliance standards. 9. Assist with the development of collection-related policies and procedures. 10. Assist with various day-to-day activities of museum (object removal cards, property permits, accepting shipments). 11. Perform other duties as assigned.
Posting Position Title: Program Coordinator 2, Expert Resource
University Job Title: Assistant Registrar
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Demonstrating understanding of museum practices and standards. Proven experience organizing fine arts packing, crating and transportation.
Required Skill/ability 2: Excellent organizational, communication, and computer skills, including database management. Proficient with Microsoft Office programs including Word and Excel.
Required Skill/ability 3: Ability to work independently and effectively manage multiple projects simultaneously. Detail-oriented in all work preparation and execution as accuracy is essential. Ability to be flexible and work with a diverse group of staff, donors, lenders, and vendors.
Required Skill/ability 4: Strong attention to detail skills are necessary for successful completion of many tasks required.
Required Skill/ability 5: Must be able to travel to multiple YUAG work locations.
Preferred Education, Experience and Skills: Masters degree in Museum Studies or related field preferred. Experience and understanding of TMS.
Required Licenses Or Certifications:
Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.