This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
Facilities Services (FS) is a world-class organization providing exceptional services anywhere, anytime in support of the University of Washington's mission of teaching, research, and discovery. FS engages employees through LEAN practices and continuous improvement. FS includes eight departments that operate, maintain and support the University: Administration & Strategic Initiatives (AVP), Building Services Department (BSD), Campus Engineering & Operations (CE&O), Facilities Employee Services (FES), Facilities Maintenance & Construction (FMC), Finance and Business Services (FABS), Transportations Services (TS), and UW Emergency Management (EM).
Transportation Services has an outstanding opportunity for a Fiscal Specialist I to provide fiscal support in the area of payroll, purchasing, expenditure control, cash receipts reconciliation and invoicing.
Under general supervision and reporting to the Accounting Manager, this position performs fiscal administrative support functions for all of Transportation Services, using established procedures in recording, summarizing and reporting fiscal activity.
Duties and Responsibilities
Cash Receipts Reconciliation
Responsible for daily reconciliation of all gatehouse (approximately 4500 transactions per day), front office receipts, and special events as needed
Identify trends and exercise tact and diplomacy when communicating trends or training issues to supervisors
Use independent judgement in resolving problems with the reconciliation process
Incorporate system changes into accounting processes
Review purchase requisitions for proper detail, budget allocation, object coding and authorization
Review and enter purchase requisitions in Purchasing/Accounts Payable System
Maintain database of all purchase orders throughout their life
Process payments on purchase orders based on receiving reports and other information provided
Process utility payments checking for reasonableness, and duplicate billing
Answer questions, research and resolve problems on purchase orders, payments or other expenditure questions
Liquidate encumbrances and close requisitions as purchases are completed
Run monthly billing statements
Supervise copying and distribution of invoices
Research and answer questions from customers
Process and transmit payroll data for approximately 150 permanent staff and 50 student/temporary staff working varying shifts, days, and working full-time and part-time
Perform field audits of Events and Operations personnel
Serve as backup to the cashier position
Assist in training and cross training of other Accounting staff
May direct the work of others
Perform other duties as assigned
Personal integrity and trustworthiness
Manage stressful situations and changing priorities effectively
Anticipate, recognize and resolve problems
Responsible and accountable
Organizational skills and attention to details
Positive, optimistic, success-oriented attitude
Professionalism which includes being tactful and courteous
Professional work ethic
Promotes a safe work environment
Three years of fiscal record keeping experience, or equivalent education/experience
Additional requirements include:
Ability to maintain and modify multiple computerized databases and accounting systems
Skilled in use of Excel and Access to perform reconciliation and purchasing functions
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in an environment with significant focus on internal controls
Experience with process improvements, continuous quality improvement or similar programs
Knowledge of University of Washington's online systems, such as FIN, to perform fiscal tasks
Conditions of Employment:
Regular and predictable attendance is required
Ability to lift/move 30 pounds
Participate in a team office environment with focus on customer service
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.