Summary The Staff Assistant III Public Affairs provides primary project and administrative support for the Senior Advisor for Harvard Public Affairs and Communications on special projects that include advocacy in support of research priorities, contributions to campus planning and physical development, strategic government and civic engagement and relationship building in support of life sciences and other priorities. The Staff Assistant III Public Affairs contributes as well to broader support for activities which move forward the department's external outreach agenda. The Staff Assistant III Public Affairs will act as a liaison to ensure seamless communication among members of HPAC's staff and also works to integrate and advance the office's legislative advocacy and community outreach efforts.
The Staff Assistant III Public Affairs will also provide support to projects organized in consultation with the Senior Director of State, Local Relations and Strategic Outreach and the Director of Community Programming. These may include projects associated with strategic communications around impact report roll-outs, supporting priorities at the community level in both Boston and Cambridge, or community programming.
As part of the HPAC administrative team, the Staff Assistant III Public Affairs reports to the Director of Administration in Harvard's Office of Public Affairs and Communications (HPAC), and will collaborate to provide administrative and project support for efforts and key initiatives across the department.
Typical Duties and Responsibilities include the following. Other duties may be assigned as needed.
Drafts and edits written communications, including memos, briefings, and internal/external correspondence, as well as assist in the development of talking points and position statements.
Prepares agendas and produces meeting reports.
Prepares presentations, including the development of accompanying written materials.
Makes appointments and manages calendars, arranges meetings, schedules rooms and equipment.
Acts as liaison with related programs or projects within Harvard, at other universities or with government agencies.
Collaborates with key colleagues, including project support for HPAC staff, coordination of internal and external briefings, and serving as a principle source of information. May assist with high-level campus visits as needed.
Anticipates timelines and issues to ensure the Senior Advisor and other senior leaders are prepared for meetings and presentations as directed. This includes calendar management, expenses, communications and correspondence.
Prepares and maintains unit's and principal's records (such as financial, personnel, administrative, student) reviews complex documents, reports, etc., to assure compliance with University, requirements and/or government regulations.
May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.
Is available to coordinate department projects and initiatives as needed.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
BA degree preferred. Minimum 2+ years of experience in a role with increasing independence and/or supporting executive level staff in leadership roles, including project and task management therein. Education beyond high school may count toward experience. Business training beyond high school or college background preferred, or an equivalent of education plus relevant business experience. Strong skills in customer service, ability to problem solve in the moment, and works well on a team with multiple priorities. A strong command of Microsoft Office programs, with strong proficiency in Outlook, Word and Excel. Excellent writing skills. Skills testing may be a component of the interview process for this position.
We are looking for a highly energetic team player who is focused, motivated to learn and flexible to change. Strong attention to detail. Ability to work independently with minimal supervision as well as collaboratively as part of a team. Ability to handle complex and confidential information with discretion. Some experience in higher education or non-profit communications desirable.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45001BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.