Sound Transit Project Transition Director Job #18-01337
SALARY: $139,593.00 - $174,491.00
CLOSING DATE: 03/22/18, 12:00 AM GENERAL PURPOSE: Under administrative direction, directs, manages, supervises, and coordinates Rail Activation and Capital Project Transition activities, the Phase Gate program, and the Lessons Learned within the Executive Department, including; assists the Deputy CEO in strategic oversight of project transition activities including planning, directing, and managing of activities and operations of the Rail Activation and Project Transition functions.
**THIS JOB POSTING MAY BE USED TO FILL MULTIPLE POSITIONS
Essential Functions The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Supervises staff to administer Rail Activation, Project Transition, Phase Gate and the Lessons Learned Program. • Ensures adequate budget for startup and transition activities is considered early by Operations and the PEPD and DECM Project teams and is included in the Baseline budget. • Manages start-up and activation budgets for project directors and the project team. • Prepares and implements activation, transition and startup plans and reports progress. • Manages collaboration across disciplines involved in all activities related to rail activation, project transition and start-up. • Oversees work plans and activities related to testing, operations readiness, safety certification, and opening and opening day activities. • Serves as the Single Point of Accountability (SPA) and contact for Executive leadership and Federal and State oversight of project transition activities. • Secures and manages consultant contracts if needed to support ST staff. • Oversees the Phase Gate process; serves as the SPA for all Phase Gate activities; and, update and administer the Lessons Learned policy and program. • Plans, directs, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. • Resolves sensitive issues and conflicts and ensures agreement before project moves forward. • Coaches, trains and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of projects and measures the performance of the division and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops developmental work plans for staff; implements or recommends corrective actions, discipline and termination procedures as appropriate/necessary working closely with Human Resources. • Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned projects. • Serves as the liaison with other programs, divisions, and departments, and outside agencies and local jurisdictions; and negotiates and resolves sensitive and controversial issues. • Supports the community outreach and public information effort(s) applicable to Rail Activation and other capital project openings; responds to and resolves, in collaboration with the project team, difficult and sensitive citizen inquiries and complaints • Serves as the liaison with Agency Board members, elected officials, project partners, the media, local community groups, and the general public regarding Rail Activation, Project Transition and Phase gate issues; and conducts regular briefings to the Board(s) on project status. • Provides staff assistance to the DCEO and Executive Action Group; summarizes and analyzes project issues and provides recommendations on strategies to resolve these issues; recommends modifications to functional areas, policies, and procedures as appropriate; and conducts follow-up to ensure that the issues have been resolved. • Provides support to the department and others on matters as directed; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations. • Coordinates closely with WSDOT and other local government agencies to include their standards and requirements in activation and project transition activities. • It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. • It is the responsibility of all employees to integrate sustainability into everyday business practices. • Other duties as assigned.
Minimum Qualifications Education and Experience: Bachelors' Degree in civil engineering; architecture; construction management; transportation/urban planning or closely related field; and eight years of senior-level experience managing design and/or construction of large, complex public transit projects, including alternative project delivery methods; OR an equivalent combination of education and experience.
Required Licenses or Certifications: Possession of valid Driver's License
Required Knowledge of: • This position requires the knowledge to manage and oversee the progress of light rail and other major capital projects as the project moves from conceptual engineering through final design and construction to Operations and project closeout. • Operations, safety certification, maintenance, services, and other requirements of the light rail and major capital projects. • Federal and State requirements for testing, certifications and approvals necessary to open a rail line or other major capital project. • Program development, capital projects management and design and construction delivery. • Advanced principles and practices of program development and administration. • Transit and transportation systems, operations, maintenance, facilities, and planning. • Applicable federal, state, and local policies, laws, and regulations. • Advanced principles and practices of governmental budget preparation and administration. • Contract and procurement strategies and management principles. • Policy and procedure development. • Performing high level negotiations and partnering with Sound Transit departments and divisions and with federal and State oversight agencies. • Risk assessment and strategic planning. • Pertinent federal, state, and local laws, codes, and regulations as they apply to transit operations. • Principles of financial management (expenditure tracking, variance identification, revenue tracking. • Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities. • Advanced principles and practices of governmental budget preparation and administration. • Principles of business letter writing and basic report preparation. • English usage, spelling, grammar, and punctuation. • Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. • Principles of supervision, training, and performance evaluation.
Required Skill in: • Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public. • Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies. • Managing and directing capital programs, project control, and other assigned services programs, and functional areas. • Conceptualizing, influencing, developing, and administering goals, objectives, guidelines, and procedures for the Division. • Analyzing and reviewing budgetary information to determine the impact on the Capital Projects. • Identifying and responding to sensitive community and organizational issues and concerns • Interpreting and applying applicable federal, state, and local policies, laws, and regulations. • Complaint resolution and problem solving. • Presentation development and public speaking skills. • Critical and strategic problem solving. • Preparing clear and concise administrative and financial data and reports. • Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, contractors, the general public, and elected officials. • Researching, analyzing, and evaluating new service delivery methods and techniques. • Applying advanced project management and program development techniques and principles. • Working cooperatively with other departments, Agency officials, and outside agencies. • Developing and monitoring departmental and project operating budgets, costs, and schedules. • Supervising, leading, and delegating tasks and authority.
Physical Demands/Work Environment • Work is performed in a standard office environment most of the time but also may involve occasional time at construction sites and facilities. • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.