Cornell Cooperative Extension of Genesee County has an opening for a full-time Operations Coordinator.
The Operations Coordinator will provide administrative direction, management and coordination for all Association Operations as well as assigned local human resources, finance and information technology responsibilities. This position will also provide high level support to the Board of Directors, Executive Director and Leadership Genesee program as identified.
This position perform a moderate amount of highly complex tasks to support the Association, within the Finance, Human Resources and Information Technology areas. This position will work closely with the SBN Finance, Human Resources and IT Managers to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. This position will reach out to SBN functional area Leads for assistance and troubleshooting, as needed. This position will perform job duties with a high level of initiative and discretion, while maintaining a high level of confidentiality.
Associate's Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience).
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to transport supplies and equipment with or without accommodation.
Ability to clearly communicate and to read and write in English.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel.
Ability to plan and organize personal work responsibilities according to priorities developed with immediate Supervisor.
Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
Ability to effectively participate in professional team efforts.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to relate effectively to co-workers, advisors, community and professional leaders.
Administrative Direction - 10%
With moderate initiative and discretion, plan for delegated and assigned administrative, financial, marketing and/or mass media, staffing and information technology functions for the Association.
Assist with planning the overall administration of the Association.
Assist with planning for Association's expenses/budgets, marketing and/or mass media and staffing needs.
Communicate the need and make recommendations for the purchase of equipment and supplies.
Administrative Management - 10%
With moderate initiative and discretion, guide the delegated and assigned administrative functions' expenses, marketing and/or mass media efforts and staffing needs.
Assist with guiding the administration of the overall Associations expenses, communications, and staffing needs.
Oversee general repairs and maintenance of facilities, agency vehicles and office equipment while providing support and feedback to the Executive Director.
Administrative Coordination/Operation - 75%
With high initiative and discretion, perform a moderate amount of highly complex tasks to support the administration of the Association as well as the Finance, Human Resources, and Information Technology departments.
Assist staff in day-to-day coordination of business operational activities.
Follow standard operating procedures for efficient business operations.
Provide administrative support for local Human Resources functions including, but not limited to: - Update legal posting as appropriate and implement Human Resources best practices as identified. - Coordinate and implement payroll procedures and ensure that staff trainings occur for hourly employees in timekeeping as needed. - Coordinate and implement processing of benefits with all new hires to be in compliance with established policies and procedures. - Provide coordination for all aspects of the local leave system ensuring that this systems conforms to local Association leave policies. - Complete special reports and projects relating to Human Resources as appropriate.
Provide administrative support for regional Human Resources functions including, but not limited to: - Work in concert with SBN HR Team to update policy manual. - Work in concert with SBN HR Team to coordinate and implement all hiring procedures to include: creating and placing position advertisements, position announcements, supporting search committee chairs, conducting background screenings as appropriate, maintenance of search files, etc. in order to meet the association and system requirements.
Provide administrative support for local Finance functions including, but not limited to: - Make bank deposits weekly or as needed. - Conduct fixed asset inventory. - Complete special reports and projects relating to Finance as appropriate.
Provide administrative support for local Information Technology functions including, but not limited to: - Stay current with information technology issues and provide information and trainings to staff as needed. - Provide information technology troubleshooting and support for staff and internet services. - Provide on-going computer support/maintenance for Association owned technology equipment. - Update Association website within established procedures as needed.
Provide administrative support for regional Information Technology functions including, but not limited to: - Maintain connect to SBN IT Manager and reach out as needed for information technology troubleshooting and support. - Assist SBN IT Manager in maintaining Association technology inventory and database. Includes assisting with the collection and transmitting necessary/required information for new devices, equipment, etc. and reporting/transmitting changes to Association equipment to Regional IT Manager. - Under Supervision of Association Executive Director and in consultation with SBN IT Manager, assist with purchasing, installation, and updating staff/office computers. - Assist Association staff and/or SBN IT Manager with installation, updates, and maintenance of software related to Association printers. - Assist Association staff and/or SBN IT Manager with installation, maintenance, and updating of software related to networking equipment. - Assist Association staff and/or SBN IT Manager with installation, maintenance and/or updating of general user software as needed/required. (Example: Anti-virus software, Adobe Acrobat, java, Office Suite). - Assist Association in maintaining computer security standards according to Cornell University Policy. (Examples: enforce password protection and discourage password sharing, keep anti-virus software up-to-date)
Provide administrative support to the Board of Directors as appropriate (i.e. schedule meetings, send meeting reminders, prepare board agenda, prepare board packets, prepare meeting minutes, provide all on-going and annual support to the board).
Maintain Association vehicle sign-out procedures, staff calendars and other accountability reporting as required.
Provide administrative support for monthly staff meetings to include, but not limited to: meeting minutes, tracking action items.
Provide administrative support to the Executive Director regarding Association safety/risk management procedures as well as reviewing the Safety Checklist quarterly.
Provide administrative support to the Leadership Genesee program including maintaining organized and up-to-date program and related administrative files and databases, processing enrollments and program registration and Producing (develop, edit, format and publish) documents including letters, correspondence, brochures, forms, newspaper/radio releases, general program advertising, reports, budgets, grants.
Maintain Association files as needed.
Effectively maintain professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Maintain a high level of confidentiality in all position responsibilities.
Complete special reports and projects as assigned relating to Operations as required.
Collaborate with administrative staff to provide general office and reception support as necessary/required.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.