Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity â of culture, thinking, learning and leading â is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbiltâs mission is to advance health and wellness through preeminent programs in patient care, education, and research.
The Vanderbilt Department of Anesthesiology is engaged in supporting implementation of ImPACT Africa, a clinical training, capacity building and research program in Kenya. Candidate will serve as a program coordinator, working with a team of faculty, residents and administrators in the Department of Anesthesiology and in Kijabe, Kenya to provide administrative support to the implementation of the GE Foundation and CGI funded programs and possibly other programs implemented in Kenya or the East Africa region. This program is a grant funded position.
JOB SUMMARY: Assists in planning, coordinating and executing programs with some guidance.
Professor and Vice Chair, Anesthesiology Educational Affairs Office
(& Nashville-based PI of the ImPACT Africa & CGI grants)
Duties and Responsibilities:
Â·Work with the Nashville and Kenya-based PIs; Kenya-based Program Coordinator; and Nashville-based administrative/financial team to develop annual FY budget work plans; monitor Gantt Charts progress, apply for continuation applications (including budget development); facilitate annual grant reports and any other donor or host-country requested reporting for ImPACT Africa.
Â·Work with Nashville-based PI and the Departmentâs financial team to ensure that actual expenditures are on track according to budget plans; and project for FY spending
Â·Assist in and oversee the execution of sub-agreements between the Department and external vendors/service providers by drafting or editing scopes of work (SOW), developing sub-agreement budgets and reviewing plans for monitoring progress of contract deliverables and expenses; Ensure that all vendors are registered in Vanderbiltâs Procurement system
Â·Work with the Departmentâs administrative team and with Director of Global Health Initiatives to ensure compliance by the ImPACT Africa team with all Vanderbilt and donor specific rules and regulations in the implementation of ImPACT Africa (including e-Procurement, and export control)
Â·Maintain the DropBox (BOX) file system created for ImPACT Africa and VIA to ensure clarity of files and consistent knowledge management and data capture (including all photos, success stories, media, etc.)
Â·Participate in monthly operations call with Nashville and Kenya based PIs and Kenya-based Program Coordinator; serve as liaison to GE Foundation, CGI, and Assist International, ensuring that all requests for information are met in a timely and responsible manner with the delivery of high quality responses.
Â·Travel to field sites in Kenya periodically (maximum twice per year) to assist in program implementation, troubleshoot barriers, update and evaluate work plans and meet with in-country partners and government colleagues as required.
Â·Ensure that in-country collaborators are informed of any changes to Vanderbilt University policies and procedures, as relevant.
Â·Manage ImPACT Africa related content for the Department website & social media(Twitter), ensuring that it is maintained with updated program information, related to ImPACT Africa and any future programs.
Â·Lead the development of high quality quarterly success stories, both from the field team in Kenya and from Vanderbilt residents, faculty and staff experiences in Kenya.
Â·Directly manage all processes related to Vanderbilt faculty, residents and fellows traveling to Kenya under the ImPACT Africa program. This includes, but is not limited to:
Â·Coordination with Kenya-based team to ensure that all required licenses for practicing in Kenya are obtained well in advance of travel.
Â·Ensuring that all Vanderbilt travelers have obtained the required visitor visas prior to travel. This includes regular monitoring for any changes in the visitor requirements that may be issued by the Government of Kenya.
Â·Ensuring that all Vanderbilt travelers have registered their travel with International SOS and are aware of the services provided, key contact information in case of emergency, etc.
Â·Coordination of pre-departure orientation modules and ensuring that Vanderbilt travelers complete all orientation requirements prior to departure. This requires working closely with Kijabe Hospital administrative staff to ensure that all hospital policies and procedures are accurately captured in the pre-departure modules.
Â·Coordination of formal debriefing with all visitors upon return to Vanderbilt in order to glean any administrative or logistical lessons learned, success stories, etc.
Â·Directly manage all processes related to Kenya-based visitors to Vanderbilt. This may include:
Â·Obtaining special permission for clinical staff who will need to spend time on campus in operating rooms or in other clinically sensitive areas.
Â·Ensuring that all US visa requirements are met prior to travel.
Â·Coordinating with the Departmentâs administrative team to ensure that per diems/meals and incidental expenses are adequately paid (and in a timely manner).
Â·Coordinating lodging, air and ground transportation as needed.
Â·Coordination of visitorsâ schedules while in Nashville.
Â·Actively track and seek out opportunities for new funding to expand and diversify the Departmentâs international program portfolio. This includes:
Â·Coordination of regular meetings with Nashville and Kenya-based PIs to review new opportunities for funding with the intention of assessing feasibility/competitiveness and making the go/no go decision.
Â·For all opportunities determined to be a go, coordinate inputs for proposal, working closely with the Departmentâs grants management team and all relevant faculty/staff for the submission of high quality technical and financial proposals.
Â·Support the organization of the annual Vanderbilt International Anesthesia fundraiser.
*(Traveling outside of the country (i.e. rural field sites in Kenya) is a must...)*
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University Medical Center provides its faculty and staff members with a benefits package that is comprehensive and flexible. Components for benefits-eligible employees include:
Accidental Death & Dismemberment (AD&D)
Flexible Spending Accounts (FSAs)
**Minimum Qualifications for Consideration**
Bachelor's Degree (or equivalent experience) and < 1 year relevant experience
Skills and Qualifications:
Three years of relevant experience (i.e. management of international programs, preferably addressing global health challenges in a developing country context. MPH preferred.
Excellent oral/written communications, interpersonal, organizational, and computer skills.
Extensive experience in international program development and monitoring preferred.Experience working with international private and government donor funded programs is preferred.
Candidate must possess the ability to independently develop and implement the duties described in the job description.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
Â·US News & World Report:#1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Â·Truven Health Analytics:among the top 50 cardiovascular hospitals in the U.S. Â·Becker's Hospital Review:one of the "100 Greatest Hospitals in America" Â·The Leapfrog Group:grade "A" in Hospital Safety Score Â·National Institutes of Health:among the top 10 grant awardees for medical research in the US Â·Magnet Recognition Program:Vanderbilt nurses are the only group honored in Tennessee Â·Nashville Business Journal:Middle Tennessee's healthiest employer Â·American Hospital Association:among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.