This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
M - F, 6:55AM - 3:25PM
This posting is for a Fixed Duration Appointment, which is a benefits-eligible, leave-accruing, temporary job. The work is full time, is scheduled to start as soon as possible, and is expected to last at least 6 months.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Facilities Services is the large and diverse organization that operates and maintains the Seattle campus facilities, grounds, utility distribution, transportation, waste management and environmental sustainability programs, and provides engineering direction for campus construction. Our highly skilled and dedicated staff share a strong sense of stewardship and take pride in working together to support the University's teaching, research and public service programs.
Facilities Maintenance & Construction (FMC) has an outstanding opportunity for a Program Coordinator (Fixed Duration Appointment). Under general direction, provide high level confidential administrative support to the assigned Maintenance Zone Manager.
Maintenance Program Support:
Prepare correspondence, records, reports, forms, memoranda and other material for the Zone Manager, Maintenance Supervisors and Zone Coordinators.
Coordinate with Facilities Employee Services personnel to handle the processing of the FMLA and Disability Accommodation policies and procedures for employees.
Employ University and internal computer systems including eProcurement, TMS to obtain information.
Maintain Zone records such as MAES (Maintenance Employee System) and key inventories.
Assist Maintenance Supervisors with information from Training Management System (TMS) when requested.
Maintain filing systems, including departmental employee files.
Coordinate office equipment ordering and maintain records of purchase.
Maintain official Zone bulletin boards.
Attend monthly shop meetings and provide meeting minutes.
Follow University Records Retention Schedule requirements.
Perform related duties as assigned.
Organizational Leadership and Engagement:
Positively support all management directives and actively promote the purpose and foundational values of FMC.
Adhere to Facilities Maintenance & Construction (FMC) protocols and all University and Facilities Services policies and procedures including the Facilities Services Leadership Standards, Individual Accountability Protocols (IAP). Participate in and follow through with FMC process improvement initiatives including Balanced Scorecard (BSC), incorporating Lean principles into internal work processes, and promoting employee engagement in continuous improvements and innovation.
Communicate with Maintenance Zone personnel, other Facilities Services shops as well as external business partners such as FES (Facilities Employee Services) Human Resources and Payroll to facilitate work.
Promote excellent customer service through effective, courteous and professional interactions with clients, colleagues and the campus community.
Participate in peer unit meetings for the purpose of standardizing implementation of department-wide policies and procedures.
High School graduation or equivalent AND two years of applicable experience in the program specialty OR equivalent education/experience.
Demonstrated proficiency with standard productivity software including Microsoft Office Suite or equivalent products.
Excellent interpersonal and oral/written communication skills and a proven ability to work successfully with people at all levels throughout the organization and with a wide range of internal and external stakeholders. Able to maintain professional behavior and composure in a fast paced, dynamic, customer service-driven environment.
Excellent problem-solving skills. Able to anticipate and recognize problems, and develop and implement creative, cost-effective solutions. Able to function within a complex regulatory environment. Demonstrated ability to effectively interpret and apply standards, regulations, policies, and procedures.
Excellent organizational skills. Able to work independently and successfully prioritize and coordinate multiple programs and assigned tasks. Demonstrated flexibility to meet changing and unpredictable requirements.
Must possess strong personal integrity, trustworthiness, and professional work ethic. Proven ability to lead by example in both performance and behavior and to hold employees accountable to established expectations.
Demonstrated positive, optimistic, success-oriented attitude and ability to positively support the organization, applicable policies, and management decisions. Proven ability to take direction, meet expectations, and work cohesively as a member of a team.
Demonstrated experience with complex computer skills, including use of operating systems and databases. Experience with SharePoint and EndNote, some experience with creating and maintaining web sites.
Demonstrated successful experience with computerized maintenance management systems.
Demonstrated experience with University procedures and processes.
Demonstrated experience providing administrative support to senior management personnel.
Demonstrated experience in a skilled trade work environment.
Demonstrated experience working in a customer service-oriented operation.
CONDITION OF EMPLOYMENT:
Regular and predictable attendance is required. May be required to accept variable work shift.
Must be able to work in a smoke-free environment.
Must be able to work in multiple locations.
A satisfactory outcome from a criminal background verification will be required prior to hire.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.