| CCE of Albany County is seeking qualified and experienced candidates who will provide administrative support responsibilities for the Eat Smart NY program. |
The Eat Smart New York (ESNY) Operations Coordinator provides primary program coordination responsibilities and also assists with administrative direction and management for the Capital Region Eat Smart New York Program. The position is based out of the Association's Voorheesville, NY office. As part of the Capital Region Eat Smart New York Program (ESNY), this position coordinates with the team of Nutrition Educators and the Project Manager, as well as with the ESNY staff conducting policy, systems, and environmental change activities and the Social Marketing and Media Educator.
Please include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).
Once your application is submitted you will not be able to change your submission or add attachments.
External Applicants: (Including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job (External Candidate) for additional guidance.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by May 2, 2017. Position closing dates may change based on Association needs.
- Associates Degree and experience relevant to the role of the position. A GED/High School Diploma plus 1 year of transferable program/functional experience may substitute for an Associate's degree.
- Ability to meet background check requirements.
- Ability to meet occasional travel demands of the position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
- Ability to work flexible hours, which may include early mornings, evenings, and weekends.
- Ability to demonstrate positive customer service skills, good communication skills and work well in a busy program setting.
- Ability to thrive in an office environment with frequent distractions and opportunities to demonstrate positive collaboration amongst staff and community agencies.
- Computer Skills: High level skills in word processing (Microsoft Word), spreadsheet (Microsoft Excel), database and internet software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
- Ability to read and interpret documents such as instructions and procedure manuals. Ability to write routine correspondence.
- Ability to speak effectively with external customers and employees.
- Able to use good judgment in analyzing facts and circumstances surrounding work situation problems or transactions and in determining action to be taken within limits of standard or accepted practice.
- Ability to handle administrative details, to work under pressure, and organize work into priorities with emphasis on effective time management.
- Demonstrated ability to work independently, and also work effectively as an administrative team member within the regional program, delegating staff work assignments and overseeing staff timekeeping records.
- Ability to occasionally carry and/or transport supplies and equipment, and climb stairs with or without reasonable accommodation.
- General bookkeeping experience
Position Responsibilities & Essential Functions
Direction - 5%
- Assist with planning for delegated and assigned administrative functions, expenses, data, and staffing needs and schedules of the ESNY Program.
Management - 25%
- Assist with guiding and leading the administrative functions including expenses, staffing needs, data base management, and program referrals.
- Serves as the Kronos supervisor for all CCE Albany ESNY program nonexempt staff. Assist the Supervisor by managing CCE Albany ESNY staff time off requests and scheduling.
- Communicate with Supervisor and program staff to ensure accurate and timely data collection.
- Quickly identifies and reports to the Supervisor issues or problems that arise. Offers solutions to help ensure program needs are met.
Coordination/Operation - 65%
- With moderate initiative and limited discretion, perform a variety of complex tasks to support the administration of the Eat Smart New York Program as assigned.
- Coordinate with finance staff to data enter program expenses and assist in voucher preparation.
- Assigns the Eat Smart New York program referrals to program staff and helps ensure agency requests for programming and materials are met.
- Work with ESNY staff to collect and maintain regional calendar of program activities.
- Coordinate with staff on their need for, and maintain, demonstration supplies and equipment, nutrition education materials, and office supplies and equipment.
- Maintain organization, storage, tracking, and retention schedules of all program inventory, equipment, supplies, resources, and files.
- Maintain clear and accurate operations documents/procedures for reference purposes.
- Develop and maintain regular, ongoing communications pathways using internet, mail, and phone.
- Maintain good working relationship with community agencies and other appropriate linkages to further enhance programs.
- Create, organize and maintain filing systems and keep accurate records of all referrals and contacts, inventory lists, time effort certifications, etc.
- With input from Supervisor create, manipulate, maintain, and utilize program fiscal and educational data and reporting systems including the development, maintenance, and use of databases, spreadsheets and reports using various technologies.
- Conduct data entry, and report production activities.
- Assist with training new staff on relevant departmental policies, procedures, paperwork, and guidelines.
- Write a variety of correspondence, reports, mass marketing communications (brochures, flyers, electronic and social media) that require familiarity with program terminology; use software functions to edit, format, produce, and display. Draft routine correspondence.
- Support and assist the Supervisor and program staff with preparation of grants, project plans, quarterly and annual reports, financial reports, and other stakeholder documents/reports through the provision of current data, reports and other helpful resources.
- Work with ESNY educators to prepare participant completion certificates, participation data, and staff participation/activity reports on an on-going and self-driven basis.
- Facilitate program and staff meetings via preparation of announcements and agendas, coordination of room set-up, recording and typing of meeting minutes, implementation of follow-up activities and maintaining necessary documentation/files. Coordinate telephone/video conferencing as necessary.
- Coordinate with Supervisor and maintain documents on ESNY's SNAP W drive on the IT Network.
- Greet visitors and clients in a professional manner.
- Assist with program outreach events as necessary.
- On an occasional basis transports self to locations in the region. Regularly lifts, moves and/or transports program materials.
Professional Improvement - 5%
- In cooperation with Supervisor jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
- Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
- Support the Association to maintain a safe working environment.
- Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
- Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
- Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.
- Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time position, 37.5 hours per week. Compensation of $17.50 per hour. Excellent benefits, based on eligibility, including:
- Vacation, Sick and Personal time
- Paid Holidays
- NYS Health Insurance Program (including Dental Insurance)
- NYS Retirement
- Long-term Disability Insurance
- Voluntary Tax Deferred Annuity
- Voluntary Flexible Spending Accounts
- Voluntary Group Universal Life Insurance
- Voluntary Personal Accidental Insurance
- Voluntary Legal Plan Insurance
- Voluntary Long Term Care Insurance
- Voluntary Auto and Homeowner's Insurance
- Voluntary Pet Insurance
- Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: email@example.com.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail firstname.lastname@example.org or phone (518) 765-3503.
Job Title:Association Operations Coordinator I
Pay Rate Type:Hourly
Contact Name:Jim McNaughton
Number of Openings:1
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.