Description: The Administrative Assistant performs a variety of administrative functions in support of the Associate Vice President of Government & Community Relations and the Director of Community Relations. She or he will ensure the timely and effective operations of the office in addition to providing support for various departmental meetings, events and sponsorships.
Campus Location: Boston Campus
Required Knowledge: Bachelors Degree or equivalent work experience. Strong knowledge of Microsoft Office Suite, Microsoft Outlook and Adobe Acrobat Pro. Demonstrated effectiveness in performing administrative support functions including events management, maintaining calendars, arranging travel, processing invoices, purchase orders, reimbursements, and other related functions. Ability to work with a wide range of constituents including government officials, community leaders, senior leadership of the College, other administrative support staff, faculty, students and staff. Ability to work on a variety of projects and tasks simultaneously while prioritizing the work in an efficient manner.
Preferred/Desirable Knowledge: Previous experience with monitoring budget expenses and purchase requisitions using the Banner system and strong knowledge of Adobe Acrobat Pro. Experience producing large scale documents required.
Required Prior Work Experience: Experience providing administrative support to a Director level or Executive level position.
Diversity Statement: Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.
Classification Title: Intermediate Support
Salary Grade: 13
Job Family: Support
Manage daily administrative functions for the Office of Government & Community Relations, including coordination of calendars, meeting scheduling,and the preparation of meeting materials, make travel and transportation arrangements.
Greet guests arriving to the floor and direct them to the appropriate offices, including Government & Community Relations, the Elma Lewis Center, the Office of Diversity and Inclusion, the Office of Academic Engagement and Community Action, the Office of Internationalization & Global Engagement, and the Office of International Student Affairs.
Answer phones for the Office of Government and Community Relations including the main line and provide phone support for the AVP of Government and Community Relations and the Director of Community Relations.
Order office supplies, process check requests, expense reports, and create purchase orders through the Banner system. Reconcile monthly PCard charges for the AVP of Government and Community Relations and the Director of Community Relations.
Work on special projects as directed by the AVP and Director of Community Relations.
Plan event and program logistics for the Office of Government & Community Relations, including the processing of online catering orders, online room reservations, and the creation of invite and RSVP lists for meetings and special events.
Maintain current budget files, file departmental documents, maintain databases/mailing lists and create processes to ensure the smooth running of the office.
Manage departmental newspaper subscriptions for renewals and cancellations. Troubleshoot office equipment issues and work effectively with campus services, Print & Copy Center, IT Help Desk, Facilities, and Business Services. Run errands on campus in addition to City Hall for deliveries or pick ups.
Emerson College is the nation’s premier private college dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the theater district in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, media outlets, and research centers. The College enrolls 3,783 undergraduate students and 671 graduate students from 71 count...ries and 48 states. Emerson College is committed to an active, intentional, and ongoing engagement with diversity – in its people, in the curriculum, and in the College’s intellectual, social, cultural and geographical communities. Our inclusive excellence framework recognizes that institutional excellence comes from fully engaging with diversity in all aspects of institutional activities. Members of historically under-represented groups are encouraged to apply.