Job Requisition Number: 23191. Facilities Services is comprised of seven separate units which include: the Director's Office, Business and Information Services, Campus Facilities Services, Custodial Services, Grounds/Recycling, Engineering/Utilities and Support Services. Facilities Services? mission is to continuously improve facility services for the campus community in partnership with clients and staff. This position resides within the Storehouse Unit and reports to the Storehouse Manager, who is responsible for the oversight and management of the stockroom, receiving, and overall material management functions for Facilities Services. The primary responsibilities of this position include: departmental receiving and delivery, stockroom receiving and restocking, customer service, inventory, and keeping the stockroom clean and orderly. The position also provides assistance to the Manager in areas including stock analysis, space planning, development of inventory processes, and other areas requiring technical expertise.
Customer Service Assist customers who need materials from the Storehouse. If customer has not already completed a Material Issue Form (MI), get form completed. Pull materials requested, signing the MI to document who pulled the materials, and have customer sign MI to verify receipt of materials. Ensure that MI is completed in a legible fashion and has all appropriate fields completed, including the Work Order Number, the Employee ID number, the Part Number, the Quantity, and the Unit of Measure
Receiving and Shipping Materials Receive materials from numerous vendors, using forklift, handtruck, and pallet jack as required. These materials may include, but are not limited to, maintenance supplies, custodial supplies, hazardous materials, equipment of various descriptions, and other materials and equipment. When signing for materials, verifies the number of parcels and that the parcels are for Facilities Services and not for another unit. Inspect packages upon receipt for damage and note any damage when signing packing slip or other paperwork. Upon receipt, match items with Internal Requisitions, for both quantity and description, and enter receipt information into Bear Buy and/or Dynalogic. If required, open packages to verify that materials received match the paperwork. Place materials in appropriate space for delivery or pick up by requestor. placed the order. Process items for shipping or returning through UPS or other carrier as required, ensuring the packages are being sent to the appropriate vendor and address. Ensure that the materials are packaged appropriately to ensure they are not damaged in shipment.
Storehouse Operations Continually review storehouse operations to better improve operational efficiencies. This will include review of stock placement in Storehouse, analysis of inventory items for correct stocking levels and items, review of data entry process into Dynalogic, and other processes within the Storehouse operation. Prepare storehouse for annual inventory.
Restocking Shelves Place stock materials on shelves upon receipt. Stock items shall be placed in the correct bin location, and Storehouse Manager will be notified if there are any issues with the stock area
Issuing Materials Check basket for stock requisitions to be filled. Pull materials and place materials and paperwork in the appropriate delivery staging area. Sign all requisitions to designate who pulled the materials.
Delivering & Picking Up Materials As needed in absence of delivery person, load supplies and equipment onto delivery truck from the staging areas and other areas of the Storehouse, using forklifts, handtrucks and pallet jacks as required. Confirm the number of parcels for each delivery. Verify delivery point and the number of parcels with the parcel delivery list. Secure freight in the delivery truck for transport to various FS locations.
Deliver goods to appropriate departments within FS. Handle all freight with care and in accordance with any special handling and safety instructions. Have all parcel delivery lists and/or IR?s signed by the proper department personnel at the time of delivery, verifying parcel count. Notify Storehouse Manager and/or Receiving staff as soon as possible any problems or discrepancies. If necessary, advise the department of pending deliveries. Perform express special deliveries or pick-ups as necessary or at the request of the Storehouse Manager.
Return all paperwork for each delivery or pick up, to the Receiving area at the end of each delivery day.
Return all undelivered parcels to the Distribution staging area and advise the Storehouse Manager. Report all damages and/or shortages to the supervisor immediately.
Follow the assigned daily delivery schedule. Advise Storehouse Manager of necessary schedule changes or requests for crew assistance. Maintain contact with the Storehouse via cellular phone communications. Use cellular phone in accordance with University and FCC regulations. Maintain cell phone by re-charging as needed.
Report all vehicle accidents and/or vehicle failures to the Storehouse Manager immediately. Inspect any assigned vehicle for safety and equipment functions daily. Advise the Storehouse Manager of equipment repairs needed or of faulty equipment. Keep the truck and other vehicles clean and in good working order. Complete vehicle log inspection and mileage daily. Maintain a safe driving record and follow all state, city, federal motor carrier regulations and campus driving and parking regulations
Safety Adhere to all university and departmental safety guidelines. Attend job-related and safety training as required. Assist in maintaining the Storehouse in a clean, safe, and orderly manner by storing chemicals and other hazardous items according to OSHA and Environmental Health and Safety standards. Dispose of emptied pallets and packing material properly, leaving common areas of transit clear and hazard free.
Other Perform other duties as assigned. Perform annual inventory at the end of each fiscal year. If cycle counting is instituted, perform that task. Serve as primary contact for the copiers at 2000 Carleton Street, including replenishing paper supplies and ink cartridges, performing routine maintenance, and calling for service. Assist other storehouse personnel in all areas of the storehouse function as required for work flow, and any other work as assigned by the Storehouse Manager.?Ability to read and write English, and perform basic arithmetical calculations. ?Ability to lift up to 75 pounds, perform heavy manual tasks, and be capable of performing outside duties under all weather conditions. ?Listening skills in order to follow oral and written instructions. ?Ability to exercise logic and sound judgement to solve delivery problems on behalf of campus customers. ?Ability to understand and interpret information. ?Accuracy in data entry and ability to keep detailed, accurate records and maintain filing systems ?Ability to work in a team environment. ?Ability to exhibit strong customer service skills in high demand situations ?Ability to respond to emergency situations calmly and expeditiously. ?Must possess or obtain within six (6) months of starting position certifications for both handling hazardous materials and using a forklift. ?Ability to operate forklifts and other material handling equipment up to 6000 pound capacity ?Ability to work outdoors in fluctuating and/or extreme weather conditions. ?Must be available to respond to emergencies and work occasional overtime and on weekends/holidays. ?Adhere to Facilities Services' work rules and Code of Conduct. ?Employee is personally responsible for following health and safety guidelines/instructions. This position is governed by the terms and conditions in the agreement for the Service Unit (SX) between the University of California and the American Federation of State, County and Municipal Employees (AFSCME). The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/sx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.