The Grants Manager/Financial Associate II is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers. Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources.
Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid according to contract and government regulations within budget limits and timelines.
Processes corrective journals to the general ledger, oversees invoice payments; purchasing and corporate card transactions; vendor set-up; and gift account requests.
Responsible for internal and external billings, including accounts receivable, credit vouchers, etc.
Prepares financial reports for sponsored awards.
Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies.
Assists PIs and Sponsored Programs Administration with the submission of grant proposals.
Notifies PI and supervisor about funding shortfalls and plan for contingencies.
Provides guidance to the faculty about department, university and sponsored policies.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Two or more years of experience in research administration, finance or related work.
Bachelor's degree preferably in finance or accounting. Exceptional customer service skills required. Must be able to effectively communicate (verbal and written). Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools. Ability to work independently as well as part of a team. Strong problem-solving skills with attention to detail and accuracy essential. Ability to handle confidential information/materials with discretion. Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred. Ability to manage multiple shifting priorities in a fast-paced environment.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46362BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.