Project Coordinator (4722C), Central Services, Berkeley Regional Services -
About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Departmental Overview Berkeley Regional Services (BRS) is comprised of six (6) 'service regions' that provide local high-quality administrative support to their groupings of schools, colleges and departments.
Berkeley Regional Services (BRS) also provides central services to campus in the areas of:
Onboarding for newly hired employees
Benefits and Leaves support
Responsibilities Administrative Support
Provide assistance and back-up support to coordinate all pre-meeting and post meeting activities such as: agenda items, background materials, room locations, transportation, notifications, equipment set up/take down, conference calls, catering, notes, follow-up on action items, and minutes.
Organize, label/code, update and maintain project documents and artifacts by posting current documents, removing out-of-date information and redundancies.
Type forms and memos. Answer telephones, check email, take messages, keep calendar and other project activities up to date.
Publish and distribute project calendar including cut off dates and cut over activities.
Customer Relations and Other Duties
Maintain professional communications with supervisor, co-workers, project team members and other campus departments.
Participate in project staff meetings.
Communicate and provide feedback to supervisor on the status of workload, ability to meet deadlines, and how filing system is performing.
Offer suggestions for changes/improvements.
Provide assistance and back-up support to the HRIS Specialists in the unit as needed.
Perform other duties as assigned.
Front line customer service experience and effective customer service skills
Computer experience and data entry skills including intermediate to advanced skills in Word and Excel
Accurate data entry skills
Ability to meet constant deadlines
Ability to set priorities and complete assignments with frequent interruptions
Excellent aptitude for details and organizational skills
Verbal and written communication skills
Ability to work independently and as part of a team
Punctuality and flexibility
Ability to work overtime as needed
Related payroll/personnel forms processing experience
HCM or HRIS experience
Knowledge of I-9 process including experience verifying acceptable documents
Working knowledge of University policies, procedures, and forms
Salary & Benefits This is a non-exempt, bi-weekly paid position. Hourly pay for this position will be $23.47 / Step 1.0, as per the Union negotiated pay rates.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Other Information This position is a 40-hour per week, Temporary (Limited Appointment) role from February - May 31, 2019, supporting the UCPath Conversion Project.
In accordance with ARTICLE 28.B.5.b: Limited Appointment: The automatic conversion to career status, as provided in Section B.2. above will not occur when one or more of the following occur: b. The position into which the employee is hired is not an ongoing position, in that the position is established and funded for 18 months or less at any percent of time. In the event the position is funded beyond 18 months, the limited appointee shall be converted to career retroactive to the first of the month following attainment of 1000 hours; except that nothing in this subparagraph precludes the University from releasing the limited appointee prior to the effective date of the funding extension.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.