Contract & Agreement Manager Engineering Research Operations College of Engineering
More than 40,000 faculty and staff members play important roles in advancing the mission of Ohio State. Whether you teach students, care for patients, perform research or provide professional services, Ohio State offers something for nearly everyone to make a meaningful difference. As a member of the Buckeye community, you are poised for an exciting future at an outstanding institution that is rich in tradition. The Ohio State University is committed to establishing a culturally and intellectually diverse environment, encouraging all members of our learning community to reach their full potential. We are responsive to dual-career families and strongly promote work-life balance to support our community members through a suite of institutionalized policies. We are an NSF Advance Institution and a member of the Ohio/Western Pennsylvania/West Virginia Higher Education Recruitment Consortium (HERC).
Ohio State’s College of Engineering and Knowlton School of Architecture strive to foster a learning culture that prepares students to be key contributors to society through their technological, professional and personal skills. Our faculty and our students thrive in an environment of new ideas and concepts that expand the understanding of science, engineering and architecture. In addition to being an innovative leader in engineering and architecture education, we endeavor to fulfill our university’s land-grant mission of advancing Ohio’s economic mobility, competitiveness and standard of living through our contributions toward technology and creativity, continuous improvement, a diverse workforce and lifelong learning. The college also is firmly committed to and a catalyst for the University’s Discovery Themes – Energy and Environment, Food Production and Security and Health and Wellness.
Engineering Research Operations (ERO) within the College of Engineering oversees the business, finance, and grant activity for 9 interdisciplinary research centers. ERO provides centralized ancillary support services including fiscal administration, human resources management, grant/proposal oversight, contract and agreement oversight, research compliance oversight, capital planning and facilities management, and budget planning/forecasting. ERO serves as the business liaison between the centers and college administration, while ensuring adherence to University business policies and practices. As our research centers expand their reach into new technologies, capabilities, and collaborative partnerships we aim to develop and execute strategic legal practices to secure our initiatives.
As a member of ERO, the Contract and Agreement Manager serves as point of contact for all non-sponsored research agreements and contracts in the College of Engineering (CoE) and reviews, negotiates, drafts and revises agreements. This position reviews sponsored project proposals (e-PA005s) and provides ERO administrators with preliminary analysis of contractual terms. This person will collaborate with business and service owners to coordinate the review of agreements, including but not limited to Non-Disclosure Agreements (NDA), Material Transfer Agreements (MTA), Testing and Service Agreements, Consulting Agreements, Licensing Agreements, Master Agreements, vendor proposed terms and conditions, Memorandums of Understanding (MOU), Service Level Agreements (SLA), and Sponsorship Agreements. This person acts as contract liaison between department employees, customers/vendors and Office of Legal Affairs to ensure timely review, approval and/or reconciliation of variations. This position coordinates legal review, approval and signature, as well as maintains storage repository and tracking. This role liaisons with Office of Legal Affairs, Office of Research Compliance, Technology Commercialization, Engineering, Engineering Sponsored Programs Services, and Business & Finance on contract terms. This position facilitates negotiation of such agreements with external parties by utilizing document preparation skills to draft and make necessary or requested changes to proposed agreements. This position utilizes written and verbal communication skills coordinates agreements finalization between parties and internal ERO processes, and facilitates compliance with university, medical, state and federal policies and guidelines with respect to agreements. This position establishes and maintains relationships with university researchers, laboratories, and divisions to become knowledgeable about research interests and agreement needs. This person provides support to CoE researchers during all phases of the negotiation process, such as providing status updates and performing follow up to obtain necessary information to facilitate finalization of agreements. In addition, this position understands the process for submission of agreements and communicates with team members and CoE researchers to facilitate the intake process and finalization of agreements. This person attends and assists in organization of outreach meetings for university researchers and staff in order to facilitate an understanding of university policy and procedure for agreements and learn from participant feedback. This role interacts with senior management across university to facilitate negotiations and resolve issues effectively to support CoE researchers’ needs, as appropriate, as well as evaluates procedures, defines problems, and initiates and gains support for improvements in new and modified program procedures through high performance team methodologies. This position utilizes computer skills to maintain all required databases to facilitate tracking, compliance, and record keeping, and manages high-volume caseload and works diligently and effectively to meet necessary and important deadlines. This person attends internal ERO strategy and development meetings. This person works closely with associated team members to complete tasks and meet established goals, which may include working closely and in conjunction with the Office of Legal Affairs, Office of Research Compliance, and Engineering Sponsored Programs Services as appropriate, and also mentoring/training students and interns. This position continuously works on process to enhance efficiency and responsiveness, as well as participates in applicable training and development opportunities to sharpen and expand necessary skill set.
Success in this role will require enthusiasm for contract and agreement reviews and working closely with a broad range of faculty members and university partners in a fast-paced college setting. This will require a desire and aptitude to learn quickly and continue to develop and adapt to changing unit needs, while ensuring compliance with University and Federal policies and procedures and the timely processing of agreements. The ideal candidate will have a strong contracts acumen and a background in higher education research, possess the ability to understand and work with the complexities of federal and industry grants and agreements, have effective verbal and written communication skills, and thrive in a dynamic environment.
Additional Information for Applicants::
To be considered, apply online at https://hr.osu.edu/careers/, job opening number: 447225.
To be considered, please submit your application electronically via the Careers at Ohio State jobs website. Application materials must include a resume and cover letter.
The Ohio State University campus is located in Columbus, the capital city of Ohio. Columbus is the center of a rapidly growing and diverse metropolitan area with a population of over 1.5 million. The area offers a wide range of affordable housing, many cultural and recreational opportunities, excellent schools, and a strong economy based on government as well as service, transportation and technology industries. Additional information about the Columbus area is available at visit.osu.edu/experience.
Bachelor's degree or equivalent combination of education and experience; two to four years of university research administration and/or contract negotiation experience; excellent communication and interpersonal skills, including the ability to present complex material in a concise and professional manner to a wide variety of individuals and groups; adapts easily to a fast-paced and constantly changing organization, department and work environment.
Para-legal, MBA, JD or equivalent combination of education and experience; familiarity with university research ethics and compliance areas, including conflicts of interest, export controls, and research information security; familiarity with OSU systems, software, equipment, and services; experience with Ohio and Federal regulations pertaining to universities.
Target Salary: $70,000.00 - $80,000.00 Annually
Job Category: Administrative and Professional
Job Appointment (FTE%):
The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or identity, national origin, disability status, and protected veteran status.
The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. Founded in 1870, Ohio State is a world-class public research university and the leading comprehensive teaching and research institution in the state of Ohio. With more than 63,000 students (including 57,000 in Columbus), the Wexner Medical Center, 14 colleges, 80 centers and 175 majors, the university offers its students tremendous breadth and depth of opportunity in the liberal arts, the sciences and the professions.