The Francois Xavier Bagnoud (FXB) Center for Health and Human Rights at Harvard University is an interdisciplinary, university-wide center that works to protect and promote the rights and well-being of children and adolescents in extreme circumstances worldwide. The Center pursues this goal by conducting and supporting research, teaching, advocacy, and targeted action. Fast paced and highly energetic, the Center relies on the commitment and dedication of its faculty, fellows and staff to remain a powerful and unwavering voice in the health and human rights spheres.
Reporting directly to the Director of the FXB Center for Health and Human Rights, the Executive Assistant (EA) will perform a wide range of complex and confidential administrative and clerical support duties. These tasks require the EA to have excellent communication and interpersonal skills, as well as appropriate work ethic and tact to provide high level support to a wide range of internal and external contacts.
Duties and responsibilities include, but are not limited to, the following:
Manages complex calendars, arranges for meetings, appointments and travel arrangements for the Director, and back-fills administrative support for other senior level faculty as necessary
Reviews, assesses, routes, answers and monitors follow up action steps on correspondence
Serves as principal administrative contact and liaison, for the Director and the Center, with all University constituents and external contacts – typically including government and media agencies. Also, serves as principal contact and source of information for customers of the department (including faculty, students, staff and external visitors) through phone, email, and walk-ins
Coordinates events, including conferences, seminars, and colloquia for the Director
Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination for the director
Gathers and analyzes information required for administrative reporting
Performs library/research work and summarizes findings for the director
Provides wide ranges of support including: composing and editing letters, memoranda, reports, lecture/course materials, presentations, and cases. Prepares copy for publication or submission of grant proposals and/or reports
Helps develop, implement and administer departmental office systems and procedures. Upholds and reinforces office procedures, policies and operations. Interprets and communicates policies and processes
Creates and maintains filing system(s) as necessary
Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Technical duties may include web maintenance and design
May assist in purchasing and maintaining of inventory of office and kitchen supplies
May assist in training, scheduling, and distributing work of students, casuals, or temporary staff
May coordinate faculty recruitment and/or promotion processes
May be responsible for obtaining permissions and copyright registration
May assist with interviewing for faculty or staff assistant positions supporting the director, including graduate student research assistants
Performs other duties as assigned
PLEASE NOTE: This position has a term appointment of 2 years from date of hire, with the possibility of extension.
PLEASE NOTE: This is a benefits-eligible position with a 40 hour work week.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
5+ years of related experience required; a combination of education and experience may be considered
Bachelor's Degree is strongly preferred
Experience with Microsoft Office suite, including Outlook, Word, PowerPoint and Excel preferred
Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools preferred
Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy preferred
Experience working across teams and with a variety of projects and constituencies preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47981BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.