Rutgers, The State University of New Jersey is seeking a Staff Assistant for the Rutgers Institute for Translational Medicine and Science (RITMS) to aid in the administration and management of the recently awarded Clinical and Translational Sciences Award (CTSA) grant. The Staff Assistant will be responsible for wide array of administrative responsibilities. The position's responsibilities will include:
Provide administrative support to the Vice-Chancellor and Institute's faculty including assisting in manuscript and grant preparation, creating/editing/proofing documents, presentations and spreadsheets such as biosketches or other support.
Assist with administration of all Institute programs, and/or special projects; this may include data entry, data collection and analysis, database management, and generation of documents, figures, tables, or spreadsheets.
Schedule and coordinate meetings and conference calls including preparing and sending out agendas, taking minutes, and coordinating conference rooms reservations or conference call login information.
Coordinate and maintain the Vice-Chancellor's calendar. Exercise discretion and informed judgment to protect the Vice-Chancellor's time.
Prepare and draft correspondence for the Vice-Chancellor's signature.
Maintain confidential records and correspondence.
Order supplies, create purchase orders to pay invoices, and process travel reimbursements in accordance with the University policies and regulations.
Coordinate invited speakers visits including scheduling seminar date and location, organization of travel arrangements, transportation, and hotel accommodations.
Assist with Institute's web site management including adding content, posting social media updates, and generating regular progress reports.
Minimum Education and Experience:
Two (2) years of professional level experience in a business office, government agency, or university setting.
Equivalent experience, education, and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
Proficiency in working with Microsoft applications such as Outlook, Word, PowerPoin, and Excel.
Ability to work independently and meet required deadlines.
Excellent communication and interpersonal skills.
Detail oriented and prior experience in scheduling, organizing projects and other administrative activities.
Demonstrated experience with independent thinking, follow through and the ability to work in a deadline-driven environment.
Flexibility with work schedule. Able to work non-traditional hours or additional hours as needed.
Training to gain access to Marketplace and the Expense Management System, must be completed within the first three months of being hired.
Posting Number: 19ST2003
Location: Downtown New Brunswick
Internal Number: 88278
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.