Position Purpose: To assist the Executive Director in matters pertaining to all fiscal affairs of the United Nations International School using, as a guide, the UNIS Mission Statement, Strategic Business Plan, Board of Trustees Policies, and the Constitution of the United Nations International School.
Reporting Relationship: To the Executive Director of the United Nations International School.
III. Duties and Responsibilities:
To supervise day-to-day operations of the Business Office, including Accounts Payable/Receivable, Payroll, Accountant, Head Bookkeeper and Cashier
Management of the School’s finances through a system of budgetary control and management accounting, backed by a management information service on resource budgets, usage and performance; provide strategic financial planning through this process, including risk management and identification of revenue and efficiencies opportunities.
Complete preparation of annual and longer-term business plans, estimates and budgets, in close consultation with the Executive Director, Assistant Executive Director and Principals
Manage the control of the budget, supervision of the expenditures and income according to established principles and practices and such policies as may be decided by the Executive Director and the Board of Trustees by;
Monthly reviews of balance sheet and income statement in comparison with School’s Business Plan.
To develop and write policies and procedures governing limits of authority to approve expenditures.
Perform quarterly reviews of all management information services with key users to assess problems/needs.
Ensure proper maintenance of efficient systems by which expenditures are properly authorized and carried through.
Conduct quarterly audit of systems to determine accuracy and integrity
Prepare financial statements and reports as requested by the Treasurer, the Auditor and the Executive Director, and disseminate budget status to Principals and Heads of Departments
Monthly Balance Sheet and Income Statement to be produced by the 10th of the following month
Fiscal-year-end Balance Sheet and Income Statement
Divisional budgets must be delivered to Principals and Heads of Departments by the date determined by the Executive Director
Provide “stock” reports within 48 hours of written request and “custom” reports by date agreed upon by “requester” and Director of Business Operations
Negotiate business contracts and supervise contract operations within policies established by the Executive Director and the Board of Trustees
Conduct review/analysis of all vendor contracts/agreements, evaluate effectiveness of services provided and compare with similar vendors to determine overall value to price of relationship
To support the work of the Board of Trustees Committees on Buildings and Grounds (Security) and Finance
To work in cooperation and coordination with the Director of Technology on business and financial administrative computing
Develop programs to address current and future needs identified by members of financial and academic administration and design programs that enable users the means to communicate business related computing needs
Conduct annual review of all business systems to assess their ability to meet future demands and provide divisional reports to Executive Director on status of business administration computing.
Administer and manage all commercial lines of property and casualty insurance coverage
Obtain, compare and negotiate quotes from no less than three competitors
Design insurance coverage to meet UNIS needs.
Oversee and administer claims to ensure proper handling and follow-up
To work in cooperation and coordination with the Human Resources Director and Assistant Executive Director to design, negotiate, administer, and oversee group health, life, dental and short & long-term disability insurance coverage.
Secure renewal quotes from three or more vendors no less than 60 days before renewal, so bids may be analyzed and compared are presented to the Executive Director for approval
Review claims experience every quarter and report on unusual and/or substantial claims that may affect renewal pricing to the Executive Director
Meet with employees to obtain feedback on claims processing, service and coverage to understand strengths and weaknesses of plan design
To design, supervise and administer:
The UNIS Financial Aid Program
Student Transportation Services
UNIS Student Book Store
Education, Work Experience, and Skills Requirements:
Possess a college degree in business related field, Masters is preferred
Minimum of 5 years financial management experience
Excellent budget, general ledger, and financial reporting skills
Experienced with automated accounting systems
Excellent negotiating, leadership and communication skills